Server-Stamped Times
The app shows the time the teacher tapped. Next to it, the server writes its own time, and flags any phone that was more than two minutes off.
Tapped on the tablet7:42:10 AMServer time7:42:11 AMClock within 2 minutes
Built Around the Rules You’re Inspected On
Ratios, group sizes, naptime relief, attendance records and incident reports. Kiddo Flow does the counting all day and keeps the records your licensing specialist asks for.
Age group
Teachers on the floor
In ratio
Your State’s Ratios, Built In
Each room is set to its age group, and the monitor checks it against your state’s table all day. Arkansas is verified. Oklahoma and Texas are loaded and being checked against their current rules.
- Group size limits, not just ratios
- Naptime relief from 2½ years: half the teachers stay in the room, three quarters in the building
- A teacher who clocks out comes off the count straight away
| Arkansas, by age | Ratio | Max group |
|---|---|---|
| Birth to 18 months | 1:5 | 10 |
| 18 months to 2½ | 1:8 | 16 |
| 2½ to 4 years | 1:12 | 24 |
| 4 years | 1:15 | 30 |
| 5 years and up | 1:18 | 36 |
Records That Hold Up When Someone Asks
Attendance is the proof you were in ratio and the basis for tuition. An incident report can end up in front of a lawyer. Neither should depend on a phone’s clock.
Witnessed Signatures
When a parent signs an incident report, the server records who signed, when, the exact consent wording, and a fingerprint of the report. Nobody can edit a signature afterward.
Signed byElena Reyes, 3:26 PMReport fingerprinta91f…3c2eReport unchanged since signing
Ready for the Visit
Print an attendance log for any date range, export attendance and incidents, and keep records for as long as your state requires, with a legal hold when you need one.
Attendance logSep 1 – Sep 30, all roomsFormatPDF or spreadsheetKept 3 years in Arkansas